How to Apply for a Poland Visa in 2025 – A Step-by-Step Guide for Travel Agents Assisting Indian Applicants

Poland continues to be a key destination for Indian professionals, students, and tourists seeking access to Europe’s Schengen zone and expanding academic and employment opportunities. However, with increasing reports of fraudulent visa agents and unauthorised intermediaries, the Poland Embassy in India has issued a strict advisory urging applicants to use only official channels.

As a B2B travel consultant or visa documentation specialist, it’s critical to understand and follow the correct application procedures to support clients professionally and lawfully.

🛂 Poland’s Official Visa Application Systems: e-Konsulat vs. VFS Global

There are only two official portals for Indian nationals applying for a Poland visa:

✅ 1. e-Konsulat Portal

For National Visas (Type D) like Work, Study, or Family Reunification

URL: https://www.e-konsulat.gov.pl

• Used to register visa forms and book appointments at the embassy or consulate

• No embassy staff or third-party agent can modify this process
  

✅ 2. VFS Global – Poland India

For Schengen (Type C) visas and document collection for D-type visas

URL: https://visa.vfsglobal.com/ind/en/pol

• Accepts visa submissions and biometric enrolment

• Also provides tracking and logistical support
  

🧳 Types of Poland Visas for Indian Applicants

🔹 Schengen Visa (Type C)

• Valid for stays up to 90 days in Poland or other Schengen countries

• Ideal for tourism, business, or short visits

• Apply via VFS Global

• Proof of travel insurance, bookings, and sufficient funds is mandatory
  

🔹 National Visa (Type D – Work)

• For employment with a valid work permit from Poland

• Submit your form on e-Konsulat, and documents via VFS

• Appointments are allocated via an electronic draw system

• Personal appearance is required for biometric and document submission
  

🔹 National Visa (Type D – Study)

• For students admitted to a Polish university or training institute

• Register via e-Konsulat, upload admission and financial documents

• Appointments are first-come, first-served, updated weekly

• Must provide admission letter, funds proof, insurance, and lodging details
  

🔹 National Visa (Type D – Family Reunification / Others)

• Used for dependent spouses, children, religious missions, or voluntary services

• Also initiated via e-Konsulat, then submitted via VFS Globa

• Duration and requirements vary based on the purpose of stay.